AI Automation ROI Calculator
Estimate how many hours and dollars automating a repetitive task could save your business every year.
468 hrs
freed up per year
$21,060
estimated annual value
$63,180
3-year value
Estimates only — real ROI depends on the task and the implementation. Numbers are before implementation cost.
Want a real assessment of what's automatable in your business?
Get a Free Automation AssessmentThinking about automating a repetitive process but not sure if it's worth it? This free AI ROI calculator gives you a fast, honest ballpark. Enter how many people touch the task, how much time it eats each week, and what an hour of their time really costs — and see the annual value automation could unlock.
The math is deliberately simple: hours freed per year × fully-loaded hourly cost × the share of the work automation can realistically handle. Most business tasks aren't 100% automatable — 50–80% is a typical range for document processing, data entry, reporting, and customer-service triage.
How to use
- Count everyone who regularly performs the task, not just the main person.
- Estimate hours per person per week honestly — include the small daily touches, they add up.
- Use fully-loaded hourly cost (salary + benefits + overhead), typically 1.25–1.4× the base wage.
- Set the automation share conservatively; 60% is a reasonable starting assumption.
Frequently asked questions
How accurate is this AI ROI calculator?
It's a directional estimate, not a quote. Real ROI depends on the specific task, data quality, and how well the automation is implemented. Use it to decide whether a task is worth a closer look — if the annual value is several times the likely build cost, it usually is.
What business tasks are best suited to AI automation?
High-volume, rule-adjacent work: document and email processing, data entry between systems, report generation, customer-inquiry triage, quote preparation, and knowledge lookup. If people describe the work as 'copy-paste with judgment', it's usually a strong candidate.
What does an AI automation project typically cost?
Small single-workflow automations often land in the low five figures; larger knowledge systems and multi-workflow platforms cost more. The calculator's annual-value output is the right number to compare against — we're happy to give you a real estimate for your case.